Course eligibility and admissions · by aQb Solutions
Automate Course Eligibility Checks and Application Preparation.
Course Eligibility & Admissions Copilot checks eligibility and prepares applications for upskilling, certificate, diploma and vocational programmes. It is not for university admissions.
Video transcript
Meet Ananya, a software developer in India who wants to move into data analytics. Six corporate courses, each with its own entry criteria. Which one fits her profile? LinkedIn's 2024 Workplace Learning Report found that learning opportunities are the number one employee retention strategy. But applying is guesswork, and unsuitable applications waste time. Then she opens Course Admissions Copilot by aQb Solutions, an AI admissions assistant for training providers and corporate academies. She chooses a course, then adds her experience, current role and certifications. She uploads her proofs, marksheet and certificates, and AI reads the marks. The assessment shows an estimated chance against the course criteria, with reasons and better-fit alternatives. It is an estimate, not a guarantee. The form is pre-filled for her to verify, and nothing is saved until she files. Her application is filed, with the estimated chance and recommended courses. The provider receives fewer unsuitable applications. The applicant and documents shown are samples. Pick the right course. Verify before you file. Apply with confidence.
Course Eligibility & Admissions Copilot by aQb Solutions (shown in the film as Course Admissions Copilot) is an AI admissions assistant for training institutes and upskilling providers that checks applicants against course criteria, reads their marksheets and prepares the application. Help the right learners apply: it suits upskilling, certificate, diploma and vocational programmes with minimum-marks and experience criteria, and is not for university admissions. Applicants choose a course, upload their proofs and academic transcript or marksheet, and AI reads the marks, checks them against the course criteria and shows an estimated chance against those criteria, with the reasons and up to three better-fit alternatives. The form is pre-filled for them to verify and file. The estimated chance is advisory, not a guarantee or an admission decision.
Impact you can measure
Illustrative targets, to be confirmed in a pilot on your own courses.
20 min → 3 minTarget time to a first eligibility assessment
25%+ → <5%Target incomplete applications reaching your admissions team
60%+Target reduction in manual enquiry and pre-check effort
Same dayTarget time from enquiry to a complete, verified application
Up to 3Better-fit course alternatives suggested to every applicant
100%Applications checked against the course criteria before filing
What it does
Guided course selection and profile
Each course lists its duration, minimum overall marks, subject minimums and experience. The applicant adds professional experience, current role and certifications, which count towards the fit alongside the marks.
AI document and marksheet extraction
Reads the academic transcript or marksheet and the identity and address proofs, copying subject marks and personal details exactly as printed, and noting conflicts or unreadable text.
Eligibility checks against course criteria
Checks overall marks, required subjects and experience against the chosen course, shows each result as eligible, conditional or not eligible, and blocks submission if the baseline is not met.
Estimated chance with better-fit alternatives
Weighs marks, certifications, role skills and experience into an estimated chance against the course criteria, shown with the reasons and a clear note that it is advisory, not a guarantee, and suggests up to three best-fit other courses.
Pre-filled application form
The form is pre-filled from the documents. The applicant corrects any value, accepts the declaration and files, and nothing is saved before that.
Admissions chatbot
Answers questions about admissions, documents and dates from the uploaded prospectus and handbook, with source citations.
Key Questions Answered
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Who is it for?
Training institutes and providers of upskilling, certificate, diploma and vocational programmes that set minimum-marks and experience criteria. It supports eligibility checking and application preparation. It is not for university or college admissions.
02 / 04
What is mandatory, and what is advisory?
Overall marks, required subjects and experience are checked against the course criteria, and submission is blocked if the baseline is not met. The estimated chance and alternative courses are advisory, shown with reasons, and are not a guarantee or an admission decision.
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What happens when marks are unreadable or wrongly extracted?
Conflicts and unreadable text are noted, the form is pre-filled, and the applicant corrects any value before accepting the declaration and filing. Connecting the filed application to your existing application system is scoped with you.
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How are alternative courses selected?
Marks, certifications, role skills and experience are weighed against each course, and up to three best-fit other courses are suggested, each with its reasons.
How it works
01Choose a Course
02Build Profile
03Upload Documents
04AI Extraction
05Eligibility Assessment
06Review the Form
07Application Filed
Technology stack
AI & Decision Intelligence
RAG & Knowledge Retrieval
Document Intelligence & OCR
Eligibility & Rule Engine
Python
FastAPI
React.js
Vue.js
Laravel
PostgreSQL
MySQL
Use cases
01Eligibility checked before applying
01Training institutes
Eligibility checked before applying
Check applicants against each programme's marks, subject and experience criteria, with their marksheets read for them.
02The right programme for every applicant
02Upskilling and certification providers
The right programme for every applicant
Show each applicant how well they fit, with the reasons and up to three better-fit programmes, so fewer unsuitable applications arrive.
03Complete applications, first time
03Admissions teams
Complete applications, first time
Receive applications pre-filled from the documents and verified by the applicant, so staff focus on borderline cases, not paperwork.
Want to see Course Eligibility & Admissions Copilot on your own courses?